The Department of Homeland Securitys(DHS) Electronic Freedom of Information Act(eFOIA) mobile application provides users with the capability to submit Freedom of Information Act(FOIA) and check the status of FOIA requests from mobile devices.
Privacy Policy
eFOIA Mobile Application
Personally Identifiable Information (PII) may be provided by submitting a FOIA (5 U.S.C. ¤ 552) or Privacy Act (PA) of 1974 (5 U.S.C. ¤ 552a) request through eFOIA. PII is not required when using eFOIA; however, failure to provide information may delay/prevent DHS from processing your FOIA/PA request.
Information Collected
Data elements marked with an * are necessary in order for DHS to process your request:
*DHS component that you wish to submit your request to*;
*Title;
*Full name*;
*Suffix;
*Email Address*;
*Country*
*Address*
*Telephone Number;
*Fax Number;
*Whether you are requesting records on yourself*
*A declaration that the information you provide is true and correct (*when you request records pertaining to yourself);
*A description of the records you are seeking*;
*The specific fee amount that you are willing to pay for your request to be processed;
*Requester category*;
*Whether you are requesting a fee waiver and if so, your explanation for such waiver; and
*Whether you are requesting expedited processing and if so, your explanation for how you qualify for such processing.
Information collected is used in accordance with DHS/ALL/PIA-028(b)-DHS Freedom of Information Act (FOIA) and Privacy Act (PA) Records Program Update, February 11, 2013 and DHS/ALL-001-Department of Homeland Security (DHS) Freedom of Information Act (FIOA) and Privacy Act (PA) Record System February 4, 2014, 79 FR 6609.
Uses of Information
DHS uses information received from requests through eFOIA to analyze, process, and respond to the request and assist the program office in conducting a search for the records.
Information Sharing
Information collected through eFOIA is shared with external organizations when:
*Required by statute, executive order, regulation, or policy and for the response to a request.
*To ensure records requested not part of DHS may be processed by the applicable federal department or agency.
*With law enforcement, such as threats directed at the DHS or its employees.
*If an opinion is sought from an attorney at the Department of Justice on a particular matter of FOIA/PA law.
DHS does not create individual profiles or give PII to any private organizations, nor collect information for commercial marketing.
Application Security
DHS has taken precautions to maintain the security, confidentiality, and integrity of information collected through eFOIA, to include controls to limit access to information, technologies to protect information stored on our systems, and routinely test our security measures.
*eFOIA will not store or maintain any PII.
*eFOIA does not employ location services.
*eFOIA operates within a DHS protected system security boundary compliant with DHS IT security policy as well as NIST Publication 800-53 guidance.
*eFOIA will only link to DHS-approved websites.
Access or Correct your Information
Refer to the contact information portion at the bottom of this policy.
Analytics Tool
The following information is collected for analytic purposes:
*Application ID (a random ID to identify a specific instance of the application. Does not identify the user).
*Times a link is accessed within the application.
*General device information pertaining (i.e. type of application used).
Information above is used to improve eFOIA. DHS does not share the data with any third parties.
Privacy Policy Contact Information
Questions or feedback regarding our privacy policy, use of your information by eFOIA, can be directed to the DHS Privacy/FOIA Office. Contact us at [email protected] or [email protected], 202-343-1717 or mail us at:
Department of Homeland Security
245 Murray Drive SW, Building 410, STOP-00655
Washington, D.C. 20528
Attn: Privacy Office